Location: Virtual
Company: BlueSky IT Partners
Job Type: Full-Time or Part-Time
About Us:
BlueSky IT Partners is a trusted advisor to CIOs and CISOs, offering expertise in telecom, cloud/SaaS, global field services, cybersecurity, and AI. Our clients rely on us for industry knowledge, experience, and measurable results. We help clients make informed vendor decisions and oversee implementation and support for various projects.
Position Overview:
We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO. This role requires an experienced professional who can effectively communicate with C-suite executives and manage day-to-day operations. A strong background in the IT industry and advanced Microsoft Office skills are essential to excel in this role.
Key Responsibilities:
- Scheduling: Manage the CEO’s calendar, coordinating meetings and events to maximize productivity.
- Communication: Act as a liaison between the CEO and C-suite executives, maintaining a professional and responsive communication style.
- Email Management: Proactively manage the CEO’s inbox, prioritize communications, and draft responses as needed.
- Travel Coordination: Arrange professional and personal travel, including flights, accommodations, and transportation, with detailed itineraries.
- Schedule Review: Collaborate with the CEO weekly to review priorities and commitments.
- Important Dates: Maintain a calendar of significant dates and ensure timely reminders for the CEO.
- Administrative Support: Prepare documents, handle correspondence, and manage filing systems.
- IT Industry Knowledge: Leverage your IT industry knowledge to facilitate communication and support collaboration.
- Advanced Excel Skills: Create and manage data reports and spreadsheets to assist the CEO in decision-making.
Qualifications:
- Experience: 5+ years of administrative or executive assistant experience, preferably supporting senior management in a fast-paced environment.
- Industry Knowledge: IT industry experience is preferred, with an understanding of technology services and suppliers.
- Organizational Skills: Exceptional ability to manage multiple priorities and deadlines effectively.
- Communication Skills: Excellent verbal and written communication skills, capable of interacting professionally with executives and staff.
- Technical Proficiency: Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Attention to Detail: Strong attention to detail and a proactive problem-solving approach.
- Confidentiality: Ability to handle confidential information with discretion.
- Interpersonal Skills: Mature, professional demeanor with strong interpersonal skills for effective team collaboration.
Preferred Qualifications:
- Education: Associate’s or Bachelor’s degree in Business Administration, IT, or a related field.
- Administrative Experience: 5+ years of experience supporting senior executives.
- Travel Management: Proven experience managing professional and personal travel logistics.
- Adaptability: Ability to thrive in a dynamic, fast-changing work environment.
- Technical Expertise: Familiarity with CRM systems and project management tools (e.g., Slack, Microsoft Teams).
- Customer Service: Strong customer service skills and a positive, professional demeanor.
- Problem-Solving: Experience improving processes and increasing productivity.
Benefits & Compensation:
- Competitive salary: $60k – $75k (Full-time)
- Medical and 401k
- Generous PTO policy
- Virtual work environment with professional development opportunities
- Supportive, collaborative team culture
If you’re a highly organized individual with strong communication skills and a passion for supporting leadership in the IT industry, we encourage you to apply. Please submit your resume and cover letter detailing your relevant experience to [Insert Application Email/Link].
Additionally, please complete the Culture Index Profile to help us better understand your strengths and work style. It takes about 15 minutes and consists of two parts. This is not a test but a way to align your skills with the role.
BlueSky IT Partners is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.